The Subcontractor Outreach Program applies to many of the projects that the Department of Utilities and Engineering oversees. Program Information, Program Documents and Contact Information for the program are below.
The City of Columbia is committed to maximizing subcontracting opportunities for all qualified and available firms. Details on the Subcontracting Outreach Program can be found in the SOP Guidelines .
The Subcontracting Outreach Program applies to City-funded construction contracts of $200,000 or more. When Federal or State funding sources impose additional requirements, those requirements as defined in the contract documents replace the requirements of this program.
Sometimes the City will advertise a request for proposals (RFP) for design/build services. Design/Build RFPs with SOP requirements use a different set of procedures and guidelines. Details on the Subcontracting Outreach Program for Design-Build projects can be found in the SOP Design-Build Guidelines .
You do not pre-apply for this program. The Subcontracting Outreach Program requires bidders to make subcontracting opportunities available to a broad base of qualified subcontractors and achieve a minimum level of subcontractor participation. Details on specific required levels of participation can be found in the SOP Guidelines .
In addition to subcontracting out a minimum level of project work, you will need to document your good-faith effort to allow Disadvantaged Business Enterprises (DBE), Disabled Veteran Business Enterprises (DVBE), and Other Business Enterprises (OBE) to have an equal opportunity to compete for inclusion in your bid to the City. Rules for how to carry out this good-faith effort is outlined in the SOP Guidelines .
You will need to document your good-faith efforts as outlined in the SOP Guidelines . Your documentation will be evaluated for 10 indicators of good-faith effort and given a points-based score (see Contractor Score Sheet ). You will need to earn 80 out of 100 possible points. If you do not earn at least 80 points, your bid will be considered non-responsive and be rejected.
Potential contractors will advertise their intent to bid on the City project in various trade journals and local papers. Keep an eye out for these solicitations and respond to them. You will need to negotiate with the potential contractor for your portion of the bid proposal. As part of the bid package, you will need to provide a Contractor Vendor Qualification Statement .
The SOP Compliance Team will attend all construction meetings between you and the City. They will also conduct periodic site visits. You and any subcontractors on site should be prepared to answer any of their questions during these visits. The SOP Compliance Team will also review any pay requests to determine if they accurately reflect estimates submitted in the bid.
You should make the SOP Compliance Team aware of the need for any changes BEFORE you make them. The SOP Compliance Team will work with you to see that any additional paperwork is properly filled out and filed.
Contact the SOP Compliance Team at 1136 Washington Street, Suite 507, Columbia, SC 29201 or phone (803) 545-4185.
Department of Utilities and Engineering
P. O. Box 147
1136 Washington Street, 5th Floor
Columbia, SC 29217
Office: (803) 545-4185