Permitted projects must initially submit three (3) 24x36 record drawing prints and one AutoCad DWG2 electronic file. Once the project has been approved and the utility deeds are written, the following must be submitted for City acceptance of all new utility lines:
- Final revised and certified Record Drawing1 in the following three (3) formats:
- One (1) 24x36 printed version
- One (1) Adobe Acrobat PDF format of printed version2
- One (1) AutoCAD DWG format version23
- Form #2 : This form must be the original signed by the Developer and include the project name, location, phase and City File Number.
- Form #3 : This form is a lien waiver and must be the original signed by the contractor who installed the pipe and include the project name, location, phase and City File Number. This form must be signed and certified by the authorized representative of the utility company.
- An itemized list of materials must also be provided. This list should be on the utility contractor's company letterhead and include the project name, location, phase and City File Number.
- Sanitary Sewer Acceptance Letter: This letter is only required when there is a sanitary sewer extension constructed that will not be maintained by the City. The owner of the sewer line must provide to the City an acceptance letter from the Utility Service company who will be treating the sewer line. The owner would have received this letter during the project permitting process. This letter should include the project name, location and City File Number.
- Deed to the Property: This is the Title to Real Estate. The deed should include the project name, location, phase and City File Number.
- The Real Estate Division may provide the following documents to be completed, signed and submitted with the application:
- Declaration of Covenant4: The Declaration of Covenant is required for all properties outside the City limits and gives the City permission to annex the property at such time as is deemed necessary or advantageous.
- Partial Mortgage Release4: A Partial Mortgage Release is only required if there is a mortgage on the property being developed. This document releases the portion of land from the lien holder that contains the City's utility line and corresponding easement. In instances where there is no mortgage on the property, the Owner must return form to the City identifying the project name and address with the notation, "There is no mortgage on this property."
- Any additional requirements as deemed appropriate by the City of Columbia.
- Completed Record Drawing Checklist : (OPTIONAL) Departmental staff will use this checklist to review all projects. Engineers may find it helpful to use the most up-to-date checklist as they prepare drawings. This checklist may be submitted with the application to help Engineers include all relevant information. It should include the project name, location, phase and City File Number.
What to Expect After Applying
Departmental staff strive to process and approve projects promptly. To help ensure promptness, please include current contact information for the person who can most quickly answer any questions about your project or the application.
Upon receipt of all required application documents, the Department of Engineering will oversee the following:
- Bacteriological testing will begin upon receipt of the above mentioned Forms and Drawings. Testing will take a minimum of 3 days and will require 2 samples approved consecutively. The City's inspector will then flow the fire hydrants for final approval and acceptance.
- Deeds will be prepared from the approved Record Drawings and forwarded to the developer along with a mortgage release for proper execution.
- Upon receipt of the Record Drawings originally signed documents, forms and approval of the necessary tests, the City will issue a letter accepting ownership, operation and maintenance of the utility system. This letter, along with test results, will be forwarded to the Engineer of Record. It is then the Engineer's responsibility to forward the final package to SCDHEC to request the permit to operate the new system.
1136 Washington St.
Columbia, SC 29201
(803) 545 3300
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7 days a week